Independent School Inspection Templates (EEC) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing External Evaluation in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by October 6, 2025.
If you have any questions, please email independentschoolinspections@gov.bc.ca.

Independent School Inspection Templates (MI) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing Monitoring Inspections in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by October 6, 2025.
If you have any questions, please email independentschoolinspections@gov.bc.ca.

Student Data Collection (1701) – September
2025-10-10
Form 1701 collects the following information about individual students as of Sept 29, 2025:

Name, birth date, gender, grade level and postal code
Language programs enrolment
Indigenous Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, collecting information about offshore schools, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
Instructions
1. Visit the September K-12 Data Collection web page for the 1701 instructions and form.
2. Submit your 1701 September submission via the Education Data Exchange on or before Oct 10, 2025.

Reporting Employment of Your Certificate Holders (Your Employees)
2025-10-15
On or before October 15 of each year, an employer is required under the Teachers Act to submit to the Director of Certification information that identifies the certificate holders who were employed by the employer from July 1 in the previous year to June 30. This will allow prospective future employers who are considering hiring a certificate holder to see the individual’s employment history.
Instructions
1. Submit the required information in the Employers’ Area by October 15.
Questions?
Email trb.employers@gov.bc.ca.

November Graduation Assessment Registrations - Closing Date
2025-10-23
The registration window for schools to register students for the November 2025 Graduation Assessments session closes October 23, 2025.
Instructions
1. Review the November 2025 Graduation Assessment Registration instructions.
2. See the 2025/26 Graduation Assessment Schedule for important notes and reminders.
3. Contact student.certification@gov.bc.ca if you have any questions.

January Graduation Assessment Registrations - Opening Date
2025-11-17
The registration window for schools to register students for the January 2026 Graduation Assessments session opens November 17, 2025.
Instructions
Instructions will be posted closer to the opening date of November 17, 2025.
See the 2025/26 Graduation Assessment Schedule.
Questions?
Contact student.certification@gov.bc.ca

January Graduation Assessment Registrations – Closing Date
2026-01-01
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session closes today. See the 2025/26 Graduation Assessment Schedule.
Instructions will be posted closer to the event.
Questions?
Contact student.certification@gov.bc.ca.

April Graduation Assessment Registrations - Opening Date
2026-02-23
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens February 23, 2026. See the 2025/26 Graduation Assessment Schedule.
Instructions for registration will be posted closer to the event.

Questions?
Contact student.certification@gov.bc.ca.

April Graduation Assessment Registrations - Closing Date
2026-04-09
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session closes today. See the 2025/26 Graduation Assessment Schedule.
Instructions
Further details will be posted closer to the target date.
Questions?
Contact student.certification@gov.bc.ca.

June Graduation Assessment Registrations - Opening Date
2026-04-29
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens today. See the 2025/26 Graduation Assessment Schedule.
Instructions will be posted closer to the opening date.
Questions? Contact student.certification@gov.bc.ca

June Graduation Assessment Registrations - Closing Date
2026-05-28

2025/26 Early Learning Reporting Form
2026-06-27
The Early Learning Reporting Form will be made available in May 2026. The report is due on is June 27, 2026.
Please contact educ.earlylearning@gov.bc.ca with any questions.

Provincial Scholarships Program: District/Authority Scholarships – Conditional Recipient Selection
2026-06-30
The Federation of Independent School Associations (FISA) will report students selected as conditional recipients of the District/Authority scholarship to the Ministry on behalf of eligible schools by June 30, 2026. Please ensure selected students are on track to meet core and scholarship-specific eligibility requirements by August 31, 2026.
Did you know? The most frequently misreported data affecting scholarship eligibility are citizenship/permanent residency. Inaccurate reporting of Canadian citizens/permanent residents, including blank entries, will disqualify these students. Ensure eligible students don’t miss out on scholarships by checking that they are being reported to the Ministry with a value of ‘C’ and confirming that information on the student’s Transcript Verification Report (TVR).
Email Scholarships@gov.bc.ca if you have any questions.

TRAX Submission of June/Final School Marks Due July 10
2026-07-10
Schools must submit June/final course marks to TRAX via the School Secure Web (SSW) by July 10 to ensure students’ transcripts are complete for graduation and post-secondary institution (PSI) selections.

The ministry encourages schools to start reporting final June grades as soon as they are available, as early submission helps manage the high volumes of incoming data. Schools may continue to resubmit TRAX files to correct errors up until July 10.

What to Include:

Final marks for all completed Grade 10, 11 and 12 courses
SCCP completion date (YYYYMMDD format) for students on the School Completion Certificate Program (SCCP)

How to Upload TRAX Data and Confirm Receipt
Instructions can be found on the Electronic Transfer Procedures web page. If files are submitted by 4 pm, the following SSW reports should reflect any new submissions or changes by the next day:

Transcript Verification Reports (TVR)
Student Transcript Previews, including XML transcript previews
Projected Non-Graduates – Summary Report
Graduation Summary Reports

Questions?
TRAX Submission Support: TRAX.Support@gov.bc.ca.
Student Transcripts and Graduation Status: Student.Certification@gov.bc.ca.
Offshore Schools: Offshore.Administrator@gov.bc.ca.

Visit TRAX Information for more helpful resources.

Provincial Scholarships Program: Update Records for Scholarship Eligibility (Graduates)
2026-08-31
Reminder: The Ministry of Education and Child Care uses records provided by schools to confirm eligibility for all awards: the BC Achievement scholarship; the BC Excellence and Pathway to Teacher Education scholarships; and, the District/Authority scholarship. Schools should ensure final marks for summer course completions and any other updates (including to citizenship/permanent residency status) have been applied to student records.
August 31, 2026, is the deadline for eligibility requirements to have been met by students graduating from the 2025-26 school year.
For the purpose of scholarship eligibility, please complete reporting of these eligible students by September 11, 2026. Find reporting resources on the TRAX Information web page.
Additional Information
Citizenship/Permanent Residency: Canadian citizens and permanent residents must be reported with a “C” indicator in extracts to TRAX from student information systems (SIS), such as My Education BC (MyED). Please ensure the citizenship/residency status for Grade 12 students is correctly recorded in your SIS and check student Transcript Verification Reports (TVRs) on the School Secure Web to ensure that they have been successfully reported to the ministry. Students who do not have a “C” reported (including blank entries) will be ineligible for scholarships.
BC Achievement scholarship: The BC Achievement scholarship recognizes graduates with the top academic achievement in the province. For this scholarship, academic achievement is based on the subset of grades 10–12 courses that are used to meet graduation requirements (including electives); those courses used for graduation are marked on the transcript. The courses used vary from student to student and those marks combined differ from a grade point average.
Email scholarships@gov.bc.ca if you have any questions.
