Independent School Inspection Templates (EEC) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing External Evaluation in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 18, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (MI) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing Monitoring Inspections in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 18, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing External Evaluation in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by September 18, 2025.
If you have any questions, please email independentschoolinspections@gov.bc.ca.

Independent School Inspection Templates (MI) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing Monitoring Inspections in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by September 18, 2025.
Please email independentschoolinspections@gov.bc.ca if you have any questions.

Stand-Alone Program Reviews (PR)
2025-09-18
Schools undergoing Stand-alone Program Reviews in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by September 18, 2025.
Please email independentschoolinspections@gov.bc.ca if you have questions.

Request for Special Format for November Assessments
2025-09-26
Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in the Inclusive Education Services – A Manual of Policies, Procedures and Guidelines.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.

Complete a Request for Special Format Assessments. A separate form will be required for each session request.

Questions?
Email educ.adjudication@gov.bc.ca.

Request for French Language Literacy Assessment Accommodations – November
2025-09-26
Accommodations are provided to students who meet the criteria for designation as a student who is Deaf or Hard of Hearing as outlined in the Inclusive Education Services – A Manual of Policies, Procedures and Guidelines, or who require extra time to complete the oral component as indicated in their Individual Education Plan (IEP) and extra time is an accommodation normally provided in the classroom for assessments.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.
2. Complete a Request for French Language Literacy Assessment Accommodations form. A separate form will be required for each session request.
Questions?
Email educ.adjudication@gov.bc.ca.

Confirm School Demographic and Safe School Coordinator Contact Information
2025-09-29
All independent schools are required to login into the Educational Data Exchange (EDX) – Update School Information to input/update Principal and Safe School Coordinator contact information by September 29 annually and to input/update any changes throughout the school year.
Safe School Coordinator information may be updated by selecting New Contact/School Contact Type/Safe School Coordinator. Note: The Safe School Coordinator list/contact information for Safe School Coordinators is not visible to the public on the EDX site. The information provided is used to ensure the proper forwarding of received online erase reports and is also sometimes used to contact the school in case of a student emergency.
Questions about EDX should be directed to: educationdataexchange@gov.bc.ca. Questions about the Safe School Coordinator role and independent school erase training requirements should be directed to: EDUC.IndependentSchoolsOffice@gov.bc.ca.

November Graduation Assessment Registrations - Opening Date
2025-10-01
The window for schools to register students for the November 2025 Graduation Assessments session opens October 1, 2025.
Instructions
1. See the November 2025 Graduation Assessment Registrations document for instructions on how to register students for this session.
Contact student.certification@gov.bc.ca if you have any questions.

First TRAX Data Submission for the 2025-26 School Year – Opening Date
2025-10-01
Beginning October 1, TRAX data submissions will be available via the School Secure Web (SSW) for the 2025-26 school year.
Schools are encouraged to submit TRAX data files monthly to keep student transcripts up to date. Most B.C. post-secondary institutions, Alberta colleges and universities, and the Ontario Universities’ Application Centre receive transcript updates electronically throughout the year, where authorized by the student.
Target submission dates are in the online Assessment Calendar and printable Chart of Important Dates.
The main purpose of the first TRAX data file submission is to:

submit initial Grades 10 to 12 course registrations for the current school year as well as any previously completed courses
submit Provincial Graduation Assessment registrations for the coming year, which is especially important for schools administering November and January Assessments
create Transcript Verification Reports (TVRs) to confirm a student’s projected graduation status

Important Reminder: Not-yet graduated students must be reported on the current graduation program (code = 2023) unless they are on the Evergreen Certificate program (code = SCCP) or an adult student pursuing the Adult Dogwood (code = 1950).
Additional resources are available on the TRAX Information web page. Please also see:

TRAX data submission instructions are on the Electronic Transfer Procedures web page
TRAX Data Exchange in Chapter 8 of the B.C. Graduation Program Handbook of Procedures (Grades 10 to 12)

Request for Special Format for January Assessments
2025-10-03
Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in the Inclusive Education Services – A Manual of Policies, Procedures and Guidelines.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.
2. Complete a Request for Special Format Assessments. A separate form will be required for each session request.
Questions?
Email educ.adjudication@gov.bc.ca.

Request for French Language Literacy Assessment Accommodations – January
2025-10-03

Independent School Inspection Templates (MI) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing Monitoring Inspections in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by October 6, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing External Evaluation in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by October 6, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing External Evaluation in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by October 6, 2025.
If you have any questions, please email independentschoolinspections@gov.bc.ca.

Independent School Inspection Templates (MI) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing Monitoring Inspections in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by October 6, 2025.
If you have any questions, please email independentschoolinspections@gov.bc.ca.

Student Data Collection (1701) – September
2025-10-10
Form 1701 collects the following information about individual students as of Sept 29, 2025:

Name, birth date, gender, grade level and postal code
Language programs enrolment
Indigenous Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, collecting information about offshore schools, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
Instructions
1. Visit the September K-12 Data Collection web page for the 1701 instructions and form.
2. Submit your 1701 September submission via the Education Data Exchange on or before Oct 10, 2025.

Reporting Employment of Your Certificate Holders (Your Employees)
2025-10-15
On or before October 15 of each year, an employer is required under the Teachers Act to submit to the Director of Certification information that identifies the certificate holders who were employed by the employer from July 1 in the previous year to June 30. This will allow prospective future employers who are considering hiring a certificate holder to see the individual’s employment history.
Instructions
1. Submit the required information in the Employers’ Area by October 15.
Questions?
Email trb.employers@gov.bc.ca.

November Graduation Assessment Registrations - Closing Date
2025-10-23
The registration window for schools to register students for the November 2025 Graduation Assessments session closes October 23, 2025.
Instructions
1. Review the November 2025 Graduation Assessment Registration instructions.
2. See the 2025/26 Graduation Assessment Schedule for important notes and reminders.
3. Contact student.certification@gov.bc.ca if you have any questions.

January Graduation Assessment Registrations - Opening Date
2025-11-17
The registration window for schools to register students for the January 2026 Graduation Assessments session opens November 17, 2025.
Instructions
Instructions will be posted closer to the opening date of November 17, 2025.
See the 2025/26 Graduation Assessment Schedule.
Questions?
Contact student.certification@gov.bc.ca

January Graduation Assessment Registrations – Closing Date
2026-01-01
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session closes today. See the 2025/26 Graduation Assessment Schedule.
Instructions will be posted closer to the event.
Questions?
Contact student.certification@gov.bc.ca.

April Graduation Assessment Registrations - Opening Date
2026-02-23
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens February 23, 2026. See the 2025/26 Graduation Assessment Schedule.
Instructions for registration will be posted closer to the event.

Questions?
Contact student.certification@gov.bc.ca.

April Graduation Assessment Registrations - Closing Date
2026-04-09
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session closes today. See the 2025/26 Graduation Assessment Schedule.
Instructions
Further details will be posted closer to the target date.
Questions?
Contact student.certification@gov.bc.ca.

June Graduation Assessment Registrations - Opening Date
2026-04-29
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens today. See the 2025/26 Graduation Assessment Schedule.
Instructions will be posted closer to the opening date.
Questions? Contact student.certification@gov.bc.ca

June Graduation Assessment Registrations - Closing Date
2026-05-28

2025/26 Early Learning Reporting Form
2026-06-27
The Early Learning Reporting Form will be made available in May 2026. The report is due on is June 27, 2026.
Please contact educ.earlylearning@gov.bc.ca with any questions.

Provincial Scholarships Program: District/Authority Scholarships – Conditional Recipient Selection
2026-06-30
The Federation of Independent School Associations (FISA) will report students selected as conditional recipients of the District/Authority scholarship to the Ministry on behalf of eligible schools by June 30, 2026. Please ensure selected students are on track to meet core and scholarship-specific eligibility requirements by August 31, 2026.
Did you know? The most frequently misreported data affecting scholarship eligibility are citizenship/permanent residency. Inaccurate reporting of Canadian citizens/permanent residents, including blank entries, will disqualify these students. Ensure eligible students don’t miss out on scholarships by checking that they are being reported to the Ministry with a value of ‘C’ and confirming that information on the student’s Transcript Verification Report (TVR).
Email Scholarships@gov.bc.ca if you have any questions.

TRAX Submission of June/Final School Marks Due July 10
2026-07-10
Schools must submit June/final course marks to TRAX via the School Secure Web (SSW) by July 10 to ensure students’ transcripts are complete for graduation and post-secondary institution (PSI) selections.

The ministry encourages schools to start reporting final June grades as soon as they are available, as early submission helps manage the high volumes of incoming data. Schools may continue to resubmit TRAX files to correct errors up until July 10.

What to Include:

Final marks for all completed Grade 10, 11 and 12 courses
SCCP completion date (YYYYMMDD format) for students on the School Completion Certificate Program (SCCP)

How to Upload TRAX Data and Confirm Receipt
Instructions can be found on the Electronic Transfer Procedures web page. If files are submitted by 4 pm, the following SSW reports should reflect any new submissions or changes by the next day:

Transcript Verification Reports (TVR)
Student Transcript Previews, including XML transcript previews
Projected Non-Graduates – Summary Report
Graduation Summary Reports

Questions?
TRAX Submission Support: TRAX.Support@gov.bc.ca.
Student Transcripts and Graduation Status: Student.Certification@gov.bc.ca.
Offshore Schools: Offshore.Administrator@gov.bc.ca.

Visit TRAX Information for more helpful resources.

Provincial Scholarships Program: Update Records for Scholarship Eligibility (Graduates)
2026-08-31
Reminder: The Ministry of Education and Child Care uses records provided by schools to confirm eligibility for all awards: the BC Achievement scholarship; the BC Excellence and Pathway to Teacher Education scholarships; and, the District/Authority scholarship. Schools should ensure final marks for summer course completions and any other updates (including to citizenship/permanent residency status) have been applied to student records.
August 31, 2026, is the deadline for eligibility requirements to have been met by students graduating from the 2025-26 school year.
For the purpose of scholarship eligibility, please complete reporting of these eligible students by September 11, 2026. Find reporting resources on the TRAX Information web page.
Additional Information
Citizenship/Permanent Residency: Canadian citizens and permanent residents must be reported with a “C” indicator in extracts to TRAX from student information systems (SIS), such as My Education BC (MyED). Please ensure the citizenship/residency status for Grade 12 students is correctly recorded in your SIS and check student Transcript Verification Reports (TVRs) on the School Secure Web to ensure that they have been successfully reported to the ministry. Students who do not have a “C” reported (including blank entries) will be ineligible for scholarships.
BC Achievement scholarship: The BC Achievement scholarship recognizes graduates with the top academic achievement in the province. For this scholarship, academic achievement is based on the subset of grades 10–12 courses that are used to meet graduation requirements (including electives); those courses used for graduation are marked on the transcript. The courses used vary from student to student and those marks combined differ from a grade point average.
Email scholarships@gov.bc.ca if you have any questions.
