Educator to Student Ratio Form (Designated Special Education Schools only)
2024-06-15
As per the Special Education Programs and Funding Independent Schools Policy, Independent Special Education Schools must meet the Educator to Student Ratio (1:6 or less) to receive the Special Education School grant and must submit the 2023/24 Educator to Student Ratio Form to demonstrate adherence to the criteria.
Instructions:

Please submit the 2023/24 Educator to Student Ratio Form to demonstrate adherence to the criteria and the accompanying auditor’s report to ECC.IndependentSchoolsOffice@gov.bc.ca by June 15, 2024.
Refer to the Frequently Asked Questions for additional guidance in completing the form.
If you are uncertain whether you are a Designated Special Education School, please review the list on the Special Education Programs and Funding Independent Schools Policy.

Questions?
Contact EDUC.IndependentSchoolsOffice@gov.bc.ca.

Update Student Records for Scholarship Eligibility
2024-08-31
August 31 is the deadline for student records to be updated so that eligible graduates, including those completing or upgrading during the summer, are considered for scholarships and receive those awards as appropriate. Please ensure grades and citizenship/permanent residency status are correctly reported.
Instructions
See this scholarship eligibility document for more details.
Questions?
Email scholarships@gov.bc.ca.

2023/24 Early Learning Reporting Form
2024-10-01
The Early Learning Reporting Form is now available for the 2023/2024 school year. Please complete by October 1, 2024.
Please contact educ.earlylearning@gov.bc.ca with any questions.

Student Data Collection (1701) – September
2024-10-04
Form 1701 collects the following information about individual students as at Sept 27, 2024:

Name, birth date, gender, grade level and postal code
Language programs enrolment
Indigenous Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, collecting information about offshore schools, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
Instructions
1. Visit the September K-12 Data Collection web page for the 1701 instructions and form.

Submit your 1701 September submission via the SLD Web on or before Oct 4, 2024.

Questions?
Contact Data.Management@gov.bc.ca

Form 1602: Independent School Authority Data Collection
2024-10-04
This form is used to collect and update information on independent school authorities (i.e., demographic information, provincial umbrella association, authority information and verification from authorized signatory). This form is also used to determine the standing of the authority with the Registrar of Companies.
Instructions
1. See the Form 1602: Form Completion Instructions for Independent School Authorities web page for instructions and a link to the actual form.
2. Return the completed form to Data.Management@gov.bc.ca by October 4, 2024.
Questions?
Email the Data Management Branch at Data.Management@gov.bc.ca.

School Data Collection Form (1601)
2024-10-04
This form collects school demographics, contact information and school organization. This information will be used to maintain the Independent School Information web page.
Instructions
1. Visit the September K-12 Data Collection web page for the 1601 instructions and form.
2. Update your information on EDX.
Questions?
Email the Data Management Unit at Data.Management@gov.bc.ca.

Statement of Per Student Operating Costs (SOPSOC) Documentation for 2023/24
2024-10-15
The 2023/24 School Year Statement of Per Student Operating Costs (SOPSOC) documentation is available online.
Instructions
All independent schools classified as Group 1, including those operating under an Online Learning Agreement, that received funding in the 2023/24 School Year, must complete the SOPSOC Form. Group 2 schools that wish to qualify for Group 1 classification for the 2024/25 School Year must also complete and submit SOPSOC documentation online. First Nations Independent Schools are exempt. The completed form and auditor’s report are due October 15.
Questions?
Contact FAA.IS@gov.bc.ca or phone 250-356-2514.

Request for Special Format for April Assessments
2025-01-10
Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in the Special Education Services: A Manual of Policy, Procedures and Guidelines.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.

Complete a Request for Special Format Assessments. A separate form will be required for each session request.

Questions?
Email educ.adjudication@gov.bc.ca.

Request for French Language Literacy Assessment Accommodations – April
2025-01-10
Accommodations are provided to students who meet the criteria for designation as a student who is Deaf or Hard of Hearing as outlined in the Special Education Services: A Manual of Policy, Procedures and Guidelines, or who require extra time to complete the oral component as indicated in their Individual Education Plan (IEP) and extra time is an accommodation normally provided in the classroom for assessments.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.

Complete a Request for French Language Literacy Assessment Accommodations form. A separate form will be required for each session request.

Questions?
Email educ.adjudication@gov.bc.ca.

Student Data Collection (1701) - February
2025-02-14
Form 1701 collects the following information about individual students as at February 7, 2025 :

name, birth date, gender, grade level and postal code
language programs enrolment
Aboriginal Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, collecting information about offshore schools, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
Instructions
1. Visit the February K-12 Data Collection web page for the 1701 instructions and form.

Submit your completed 1701 submission to the ministry via the Education Data Exchange on or before Feb. 14, 2025.

Questions?
Email the ministry’s Data Management Unit at Data.Management@gov.bc.ca.

Request for Special Format for June Assessments
2025-02-21

Request for French Language Literacy Assessment Accommodations – June
2025-02-21

Analytics Playground
2025-03-26 11:00 - 12:00 (America/Vancouver) | 620 Superior Street, Rm 420 A/B
The Analytics Playground is an exciting new hands-on workshop series from the Education Analytics Office, open to all Ministry staff—no prior experience required! These monthly workshops are designed to give you practical experience working with data across various platforms and using it to make informed decisions.
In a friendly and interactive setting, you will have the chance to collaborate with our analysts as they guide you through a range of topics. These workshops will be held in person to maximize engagement, but a Teams meeting link has also been provided for those who prefer to follow along remotely (with limited interaction).
So, grab your laptop and coffee, and join us for our first session on March 26 at 11:00 AM PDT in Room 420A/B. This kickoff workshop will focus on Protecting Personal Information when Reporting on Small Populations (a.k.a. masking).
We can’t wait to see you there!

Annual Practice Fee Deduction
2025-04-30
Under section 168.2 of the School Act and section 14.1 of the Independent School Act, employers are required to deduct an annual practice fee from the wage of each certificate holder in their employ on April 30.
These fees are to be remitted to the Ministry on or before May 15, 2025.

Student Data Collection (1701) – May (Independent online learning schools only)
2025-05-09
This collection only involves Public Continuing Education Schools and Ministry-approved Online Learning schools and Independent Online Learning schools.
Form 1701 collects the following information about individual students as of May 2, 2025 :

Name, birth date, gender, grade level and postal code
Language programs enrolment
Indigenous Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
To do:
1. Visit the May K-12 Data Collection web page for the 1701 instructions.

Submit your completed 1701 via the Education Data Exchange by May 09, 2025.

Annual Practice Fee Remittance
2025-05-15
Under section 37 of the Teachers Act, on or before May 15, employers are required to remit to the Ministry the annual practice fee they deducted from the wage of the certificate holders they employ.
Instructions
1. Log in to the Employers’ Area for more information about the annual fee/payroll deduction requirement and submission instructions.
Questions?
Email trb.employers@gov.bc.ca if you need assistance logging in.
Email trb.pd.fees@gov.bc.ca if you need assistance with preparing your list or remitting your payment.

Eligible Student (ES) Audit Form 2024 to 2025 School Year
2025-05-30
The Eligible Student (ES) Form must be received by the Ministry of Education and Child Care NO LATER THAN May 30, 2025, to process grant payments for disbursement on June 28, 2025. The auditor report may be submitted later, by June 14th 2025.
Updated forms and completion information can be found
on the Independent School Funding web page.

For more information regarding ES audit please see the FAQ.
Questions can be directed to: FAA.IS@gov.bc.ca.

Eligible Student (ES) Auditor’s Report 2024 to 2025 School Year
2025-06-14
Updated forms and completion information can be found
on the Independent School Funding web page.

For more information regarding ES audit please see the FAQ.
Questions can be directed to: FAA.IS@gov.bc.ca.

2024/25 Educator to Student Ratio Form Due
2025-06-14
As per the Inclusive Education Programs and Funding – Independent Schools Policy, Independent Inclusive Education Schools must meet the Educator to Student Ratio (1:6 or less) to receive the Independent Designated Inclusive Education School (IDIES) grant and must submit the 2024/25 Educator to Student Ratio Form to demonstrate adherence to the criteria. Please refer to the FAQs when completing the form. Submit the form to EDUC.IndependentSchoolsOffice@gov.bc.ca by June 14, 2025.

Annual Reporting Requirement for Independent Schools with Boarding Provisions
2025-07-15
As per the Independent School Policy and Guidelines for Schools Offering Boarding, independent schools offering boarding must submit an annual report on the number of distinct reports, if any, that were made to the Ministry of Children and Family Development and/or the police that relate to student safety in the boarding environment over the course of the past school year (i.e. July 1 – June 30).
Instructions
Complete this reporting template and email it to EDUC.IndependentSchoolsOffice@gov.bc.ca.
Questions?
Email the Independent Schools Team at EDUC.IndependentSchoolsOffice@gov.bc.ca.

Feeding Futures Fund and Student and Family Affordability Fund Reporting
2025-07-31
Independent schools are required to complete the year-end financial report for the Feeding Futures Fund and Student and Family Affordability Fund. Completed reports must be submitted to Rocio@fisabc.ca by July 31.
The reporting template includes each of the following:

Final report of actual 2024-25 Feeding Futures expenditures
Final report of actual 2024-25 Student and Family Affordability Fund expenditures

Instructions

Review the DM Bulletin with the spending criteria and Questions and Answers.
Complete the 2024-25 Feeding Futures and Student and Family Affordability Fund Final Report template.
Return the completed template to Rocio@fisabc.ca by July 31, 2025.

Questions?
Email Rocio@fisabc.ca.

K-12 Literacy Supports Initiative Report
2025-08-29
As part of the K–12 Literacy Supports Initiative, Group 1 and 2 independent schools received ministry funding in April 2025 to support professional learning. If the funds are not utilized for professional learning before the end of the school year (June 2025), these funds can be carried over to future years. Independent schools have been encouraged to refer to the Independent School Literacy Professional Learning Funding Guide to determine how to best allocate the funding.
As communicated in the April 4, 2025, Deputy Minister’s Bulletin for Independent Schools, the ministry is requesting high-level optional reporting on spending. Reporting will also be requested again in June 2026.
Please send completed reports to EDUC.IndependentSchoolsOffice@gov.bc.ca by Friday, August 29, 2025. The information provided to the ministry will help to evaluate the program and gain valuable insights regarding screening tools.

Confirm School Demographic and Safe School Coordinator Contact Information
2025-09-15
All independent schools are required to login into the Educational Data Exchange (EDX) – Update School Information to input/update Principal and Safe School Coordinator contact information by September 15 annually and to input/update any changes throughout the school year.
Safe School Coordinator information may be updated by selecting New Contact/School Contact Type/Safe School Coordinator. Note: The Safe School Coordinator list/contact information for Safe School Coordinators is not visible to the public on the EDX site. The information provided is used to ensure the proper forwarding of received online erase reports and is also sometimes used to contact the school in case of a student emergency.
Questions about EDX should be directed to: educationdataexchange@gov.bc.ca. Questions about the Safe School Coordinator role and independent school erase training requirements should be directed to: EDUC.IndependentSchoolsOffice@gov.bc.ca.

Stand-Alone Program Reviews (PR)
2025-09-18
Schools undergoing Stand-alone Program Reviews in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 18, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing External Evaluation in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 18, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (MI) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing Monitoring Inspections in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 18, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing External Evaluation in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by September 18, 2025.
If you have any questions, please email independentschoolinspections@gov.bc.ca.

Independent School Inspection Templates (MI) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing Monitoring Inspections in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by September 18, 2025.
Please email independentschoolinspections@gov.bc.ca if you have any questions.

Stand-Alone Program Reviews (PR)
2025-09-18
Schools undergoing Stand-alone Program Reviews in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by September 18, 2025.
Please email independentschoolinspections@gov.bc.ca if you have questions.

Request for Special Format for November Assessments
2025-09-26
Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in the Inclusive Education Services – A Manual of Policies, Procedures and Guidelines.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.

Complete a Request for Special Format Assessments. A separate form will be required for each session request.

Questions?
Email educ.adjudication@gov.bc.ca.
