Annual Reporting Requirement for Independent Schools with Boarding Provisions
2025-07-15
As per the Independent School Policy and Guidelines for Schools Offering Boarding, independent schools offering boarding must submit an annual report on the number of distinct reports, if any, that were made to the Ministry of Children and Family Development and/or the police that relate to student safety in the boarding environment over the course of the past school year (i.e. July 1 – June 30).
Instructions
Complete this reporting template and email it to EDUC.IndependentSchoolsOffice@gov.bc.ca.
Questions?
Email the Independent Schools Team at EDUC.IndependentSchoolsOffice@gov.bc.ca.

Feeding Futures Fund and Student and Family Affordability Fund Reporting
2025-07-31
Independent schools are required to complete the year-end financial report for the Feeding Futures Fund and Student and Family Affordability Fund. Completed reports must be submitted to Rocio@fisabc.ca by July 31.
The reporting template includes each of the following:

Final report of actual 2024-25 Feeding Futures expenditures
Final report of actual 2024-25 Student and Family Affordability Fund expenditures

Instructions

Review the DM Bulletin with the spending criteria and Questions and Answers.
Complete the 2024-25 Feeding Futures and Student and Family Affordability Fund Final Report template.
Return the completed template to Rocio@fisabc.ca by July 31, 2025.

Questions?
Email Rocio@fisabc.ca.

K-12 Literacy Supports Initiative Report
2025-08-29
As part of the K–12 Literacy Supports Initiative, Group 1 and 2 independent schools received ministry funding in April 2025 to support professional learning. If the funds are not utilized for professional learning before the end of the school year (June 2025), these funds can be carried over to future years. Independent schools have been encouraged to refer to the Independent School Literacy Professional Learning Funding Guide to determine how to best allocate the funding.
As communicated in the April 4, 2025, Deputy Minister’s Bulletin for Independent Schools, the ministry is requesting high-level optional reporting on spending. Reporting will also be requested again in June 2026.
Please send completed reports to EDUC.IndependentSchoolsOffice@gov.bc.ca by Friday, August 29, 2025. The information provided to the ministry will help to evaluate the program and gain valuable insights regarding screening tools.

Confirm School Demographic and Safe School Coordinator Contact Information
2025-09-15
All independent schools are required to login into the Educational Data Exchange (EDX) – Update School Information to input/update Principal and Safe School Coordinator contact information by September 15 annually and to input/update any changes throughout the school year.
Safe School Coordinator information may be updated by selecting New Contact/School Contact Type/Safe School Coordinator. Note: The Safe School Coordinator list/contact information for Safe School Coordinators is not visible to the public on the EDX site. The information provided is used to ensure the proper forwarding of received online erase reports and is also sometimes used to contact the school in case of a student emergency.
Questions about EDX should be directed to: educationdataexchange@gov.bc.ca. Questions about the Safe School Coordinator role and independent school erase training requirements should be directed to: EDUC.IndependentSchoolsOffice@gov.bc.ca.

Stand-Alone Program Reviews (PR)
2025-09-18
Schools undergoing Stand-alone Program Reviews in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 18, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing External Evaluation in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 18, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (MI) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing Monitoring Inspections in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 18, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing External Evaluation in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by September 18, 2025.
If you have any questions, please email independentschoolinspections@gov.bc.ca.

Independent School Inspection Templates (MI) – Brick and Mortar Schools
2025-09-18
Brick and mortar schools undergoing Monitoring Inspections in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by September 18, 2025.
Please email independentschoolinspections@gov.bc.ca if you have any questions.

Stand-Alone Program Reviews (PR)
2025-09-18
Schools undergoing Stand-alone Program Reviews in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by September 18, 2025.
Please email independentschoolinspections@gov.bc.ca if you have questions.

Request for Special Format for November Assessments
2025-09-26
Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in the Inclusive Education Services – A Manual of Policies, Procedures and Guidelines.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.

Complete a Request for Special Format Assessments. A separate form will be required for each session request.

Questions?
Email educ.adjudication@gov.bc.ca.

Request for French Language Literacy Assessment Accommodations – November
2025-09-26
Accommodations are provided to students who meet the criteria for designation as a student who is Deaf or Hard of Hearing as outlined in the Inclusive Education Services – A Manual of Policies, Procedures and Guidelines, or who require extra time to complete the oral component as indicated in their Individual Education Plan (IEP) and extra time is an accommodation normally provided in the classroom for assessments.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.
2. Complete a Request for French Language Literacy Assessment Accommodations form. A separate form will be required for each session request.
Questions?
Email educ.adjudication@gov.bc.ca.

Confirm School Demographic and Safe School Coordinator Contact Information
2025-09-29
All independent schools are required to login into the Educational Data Exchange (EDX) – Update School Information to input/update Principal and Safe School Coordinator contact information by September 29 annually and to input/update any changes throughout the school year.
Safe School Coordinator information may be updated by selecting New Contact/School Contact Type/Safe School Coordinator. Note: The Safe School Coordinator list/contact information for Safe School Coordinators is not visible to the public on the EDX site. The information provided is used to ensure the proper forwarding of received online erase reports and is also sometimes used to contact the school in case of a student emergency.
Questions about EDX should be directed to: educationdataexchange@gov.bc.ca. Questions about the Safe School Coordinator role and independent school erase training requirements should be directed to: EDUC.IndependentSchoolsOffice@gov.bc.ca.

November Graduation Assessment Registrations - Opening Date
2025-10-01
The window for schools to register students for the November 2025 Graduation Assessments session opens October 1, 2025.
Instructions
1. See the November 2025 Graduation Assessment Registrations document for instructions on how to register students for this session.
Contact student.certification@gov.bc.ca if you have any questions.

First TRAX Data Submission for the 2025-26 School Year – Opening Date
2025-10-01
Beginning October 1, TRAX data submissions will be available via the School Secure Web (SSW) for the 2025-26 school year.
Schools are encouraged to submit TRAX data files monthly to keep student transcripts up to date. Most B.C. post-secondary institutions, Alberta colleges and universities, and the Ontario Universities’ Application Centre receive transcript updates electronically throughout the year, where authorized by the student.
Target submission dates are in the online Assessment Calendar and printable Chart of Important Dates.
The main purpose of the first TRAX data file submission is to:

submit initial Grades 10 to 12 course registrations for the current school year as well as any previously completed courses
submit Provincial Graduation Assessment registrations for the coming year, which is especially important for schools administering November and January Assessments
create Transcript Verification Reports (TVRs) to confirm a student’s projected graduation status

Important Reminder: Not-yet graduated students must be reported on the current graduation program (code = 2023) unless they are on the Evergreen Certificate program (code = SCCP) or an adult student pursuing the Adult Dogwood (code = 1950).
Additional resources are available on the TRAX Information web page. Please also see:

TRAX data submission instructions are on the Electronic Transfer Procedures web page
TRAX Data Exchange in Chapter 8 of the B.C. Graduation Program Handbook of Procedures (Grades 10 to 12)

Request for Special Format for January Assessments
2025-10-03
Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in the Inclusive Education Services – A Manual of Policies, Procedures and Guidelines.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.
2. Complete a Request for Special Format Assessments. A separate form will be required for each session request.
Questions?
Email educ.adjudication@gov.bc.ca.

Request for French Language Literacy Assessment Accommodations – January
2025-10-03

Independent School Inspection Templates (MI) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing Monitoring Inspections in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by October 6, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing External Evaluation in the 2025-26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by October 6, 2025.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing External Evaluation in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by October 6, 2025.
If you have any questions, please email independentschoolinspections@gov.bc.ca.

Independent School Inspection Templates (MI) – Online Learning (POLS-I) Schools
2025-10-06
Online Learning (POLS-I) Schools undergoing Monitoring Inspections in the 2025–26 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to independentschoolinspections@gov.bc.ca by October 6, 2025.
If you have any questions, please email independentschoolinspections@gov.bc.ca.

Student Data Collection (1701) – September
2025-10-10
Form 1701 collects the following information about individual students as of Sept 29, 2025:

Name, birth date, gender, grade level and postal code
Language programs enrolment
Indigenous Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, collecting information about offshore schools, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
Instructions
1. Visit the September K-12 Data Collection web page for the 1701 instructions and form.
2. Submit your 1701 September submission via the Education Data Exchange on or before Oct 10, 2025.

Reporting Employment of Your Certificate Holders (Your Employees)
2025-10-15
On or before October 15 of each year, an employer is required under the Teachers Act to submit to the Director of Certification information that identifies the certificate holders who were employed by the employer from July 1 in the previous year to June 30. This will allow prospective future employers who are considering hiring a certificate holder to see the individual’s employment history.
Instructions
1. Submit the required information in the Employers’ Area by October 15.
Questions?
Email trb.employers@gov.bc.ca.

November Graduation Assessment Registrations - Closing Date
2025-10-23
The registration window for schools to register students for the November 2025 Graduation Assessments session closes October 23, 2025.
Instructions
1. Review the November 2025 Graduation Assessment Registration instructions.
2. See the 2025/26 Graduation Assessment Schedule for important notes and reminders.
3. Contact student.certification@gov.bc.ca if you have any questions.

January Graduation Assessment Registrations - Opening Date
2025-11-17
The registration window for schools to register students for the January 2026 Graduation Assessments session opens November 17, 2025.
Instructions
Instructions will be posted closer to the opening date of November 17, 2025.
See the 2025/26 Graduation Assessment Schedule.
Questions?
Contact student.certification@gov.bc.ca

January Graduation Assessment Registrations – Closing Date
2026-01-01
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session closes today. See the 2025/26 Graduation Assessment Schedule.
Instructions will be posted closer to the event.
Questions?
Contact student.certification@gov.bc.ca.

April Graduation Assessment Registrations - Opening Date
2026-02-23
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens February 23, 2026. See the 2025/26 Graduation Assessment Schedule.
Instructions for registration will be posted closer to the event.

Questions?
Contact student.certification@gov.bc.ca.

April Graduation Assessment Registrations - Closing Date
2026-04-09
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session closes today. See the 2025/26 Graduation Assessment Schedule.
Instructions
Further details will be posted closer to the target date.
Questions?
Contact student.certification@gov.bc.ca.

June Graduation Assessment Registrations - Opening Date
2026-04-29
The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens today. See the 2025/26 Graduation Assessment Schedule.
Instructions will be posted closer to the opening date.
Questions? Contact student.certification@gov.bc.ca

June Graduation Assessment Registrations - Closing Date
2026-05-28
