Education and Child Care

2024/25 Educator to Student Ratio Form Due
2025-06-14
As per the Inclusive Education Programs and Funding – Independent Schools Policy, Independent Inclusive Education Schools must meet the Educator to Student Ratio (1:6 or less) to receive the Independent Designated Inclusive Education School (IDIES) grant and must submit the 2024/25 Educator to Student Ratio Form to demonstrate adherence to the criteria. Please refer to the FAQs when completing the form. Submit the form to EDUC.IndependentSchoolsOffice@gov.bc.ca by June 14, 2025.

Eligible Student (ES) Auditor’s Report 2024 to 2025 School Year
2025-06-14
Updated forms and completion information can be found
on the Independent School Funding web page.

For more information regarding ES audit please see the FAQ.
Questions can be directed to: FAA.IS@gov.bc.ca.

Eligible Student (ES) Audit Form 2024 to 2025 School Year
2025-05-30
The Eligible Student (ES) Form must be received by the Ministry of Education and Child Care NO LATER THAN May 30, 2025, to process grant payments for disbursement on June 28, 2025. The auditor report may be submitted later, by June 14th 2025.
Updated forms and completion information can be found
on the Independent School Funding web page.

For more information regarding ES audit please see the FAQ.
Questions can be directed to: FAA.IS@gov.bc.ca.

Annual Practice Fee Remittance
2025-05-15
Under section 37 of the Teachers Act, on or before May 15, employers are required to remit to the Ministry the annual practice fee they deducted from the wage of the certificate holders they employ.
Instructions
1. Log in to the Employers’ Area for more information about the annual fee/payroll deduction requirement and submission instructions.
Questions?
Email trb.employers@gov.bc.ca if you need assistance logging in.
Email trb.pd.fees@gov.bc.ca if you need assistance with preparing your list or remitting your payment.

Student Data Collection (1701) – May (Independent online learning schools only)
2025-05-09
This collection only involves Public Continuing Education Schools and Ministry-approved Online Learning schools and Independent Online Learning schools.
Form 1701 collects the following information about individual students as of May 2, 2025 :

Name, birth date, gender, grade level and postal code
Language programs enrolment
Indigenous Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
To do:
1. Visit the May K-12 Data Collection web page for the 1701 instructions.

Submit your completed 1701 via the Education Data Exchange by May 09, 2025.

Annual Practice Fee Deduction
2025-04-30
Under section 168.2 of the School Act and section 14.1 of the Independent School Act, employers are required to deduct an annual practice fee from the wage of each certificate holder in their employ on April 30.
These fees are to be remitted to the Ministry on or before May 15, 2025.

Analytics Playground
2025-03-26 11:00 - 12:00 (America/Vancouver) | 620 Superior Street, Rm 420 A/B
The Analytics Playground is an exciting new hands-on workshop series from the Education Analytics Office, open to all Ministry staff—no prior experience required! These monthly workshops are designed to give you practical experience working with data across various platforms and using it to make informed decisions.
In a friendly and interactive setting, you will have the chance to collaborate with our analysts as they guide you through a range of topics. These workshops will be held in person to maximize engagement, but a Teams meeting link has also been provided for those who prefer to follow along remotely (with limited interaction).
So, grab your laptop and coffee, and join us for our first session on March 26 at 11:00 AM PDT in Room 420A/B. This kickoff workshop will focus on Protecting Personal Information when Reporting on Small Populations (a.k.a. masking).
We can’t wait to see you there!

Request for French Language Literacy Assessment Accommodations – June
2025-02-21
Accommodations are provided to students who meet the criteria for designation as a student who is Deaf or Hard of Hearing as outlined in the Special Education Services: A Manual of Policy, Procedures and Guidelines, or who require extra time to complete the oral component as indicated in their Individual Education Plan (IEP) and extra time is an accommodation normally provided in the classroom for assessments.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.

Complete a Request for French Language Literacy Assessment Accommodations form. A separate form will be required for each session request.

Questions?
Email educ.adjudication@gov.bc.ca.

Request for Special Format for June Assessments
2025-02-21
Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in the Special Education Services: A Manual of Policy, Procedures and Guidelines.
Instructions
1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process.

Complete a Request for Special Format Assessments. A separate form will be required for each session request.

Questions?
Email educ.adjudication@gov.bc.ca.

Student Data Collection (1701) - February
2025-02-14
Form 1701 collects the following information about individual students as at February 7, 2025 :

name, birth date, gender, grade level and postal code
language programs enrolment
Aboriginal Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, collecting information about offshore schools, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
Instructions
1. Visit the February K-12 Data Collection web page for the 1701 instructions and form.

Submit your completed 1701 submission to the ministry via the Education Data Exchange on or before Feb. 14, 2025.

Questions?
Email the ministry’s Data Management Unit at Data.Management@gov.bc.ca.

Request for French Language Literacy Assessment Accommodations – April
2025-01-10

Request for Special Format for April Assessments
2025-01-10

Statement of Per Student Operating Costs (SOPSOC) Documentation for 2023/24
2024-10-15
The 2023/24 School Year Statement of Per Student Operating Costs (SOPSOC) documentation is available online.
Instructions
All independent schools classified as Group 1, including those operating under an Online Learning Agreement, that received funding in the 2023/24 School Year, must complete the SOPSOC Form. Group 2 schools that wish to qualify for Group 1 classification for the 2024/25 School Year must also complete and submit SOPSOC documentation online. First Nations Independent Schools are exempt. The completed form and auditor’s report are due October 15.
Questions?
Contact FAA.IS@gov.bc.ca or phone 250-356-2514.

School Data Collection Form (1601)
2024-10-04
This form collects school demographics, contact information and school organization. This information will be used to maintain the Independent School Information web page.
Instructions
1. Visit the September K-12 Data Collection web page for the 1601 instructions and form.
2. Update your information on EDX.
Questions?
Email the Data Management Unit at Data.Management@gov.bc.ca.

Form 1602: Independent School Authority Data Collection
2024-10-04
This form is used to collect and update information on independent school authorities (i.e., demographic information, provincial umbrella association, authority information and verification from authorized signatory). This form is also used to determine the standing of the authority with the Registrar of Companies.
Instructions
1. See the Form 1602: Form Completion Instructions for Independent School Authorities web page for instructions and a link to the actual form.
2. Return the completed form to Data.Management@gov.bc.ca by October 4, 2024.
Questions?
Email the Data Management Branch at Data.Management@gov.bc.ca.

Student Data Collection (1701) – September
2024-10-04
Form 1701 collects the following information about individual students as at Sept 27, 2024:

Name, birth date, gender, grade level and postal code
Language programs enrolment
Indigenous Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, collecting information about offshore schools, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
Instructions
1. Visit the September K-12 Data Collection web page for the 1701 instructions and form.

Submit your 1701 September submission via the SLD Web on or before Oct 4, 2024.

Questions?
Contact Data.Management@gov.bc.ca

2023/24 Early Learning Reporting Form
2024-10-01
The Early Learning Reporting Form is now available for the 2023/2024 school year. Please complete by October 1, 2024.
Please contact educ.earlylearning@gov.bc.ca with any questions.

Update Student Records for Scholarship Eligibility
2024-08-31
August 31 is the deadline for student records to be updated so that eligible graduates, including those completing or upgrading during the summer, are considered for scholarships and receive those awards as appropriate. Please ensure grades and citizenship/permanent residency status are correctly reported.
Instructions
See this scholarship eligibility document for more details.
Questions?
Email scholarships@gov.bc.ca.

Educator to Student Ratio Form (Designated Special Education Schools only)
2024-06-15
As per the Special Education Programs and Funding Independent Schools Policy, Independent Special Education Schools must meet the Educator to Student Ratio (1:6 or less) to receive the Special Education School grant and must submit the 2023/24 Educator to Student Ratio Form to demonstrate adherence to the criteria.
Instructions:

Please submit the 2023/24 Educator to Student Ratio Form to demonstrate adherence to the criteria and the accompanying auditor’s report to ECC.IndependentSchoolsOffice@gov.bc.ca by June 15, 2024.
Refer to the Frequently Asked Questions for additional guidance in completing the form.
If you are uncertain whether you are a Designated Special Education School, please review the list on the Special Education Programs and Funding Independent Schools Policy.

Questions?
Contact EDUC.IndependentSchoolsOffice@gov.bc.ca.

FSA Special Format Assessment Form
2024-06-07
The Special Format Assessment Form is used to report the number of grade 4 and grade 7 students who need Large Print and Braille materials for the Foundation Skills Assessment (FSA) administration.
Instructions
1. Complete and submit the Special Format Assessment Form to EDUC.Fsascore@gov.bc.ca by June 9, 2024. (Note: The 2024 form will be posted in early May.)
Questions?
Email EDUC.Fsascore@gov.bc.ca.

Schools Planning to Add Grade Levels Next School Year
2024-04-26
All schools intending to add grade levels next year beyond those approved on their current Certificate of Group Classification are required to inform the Inspectors of Independent Schools. Program Reviews for requested grade additions will be included in regularly scheduled inspections in 2024/25. Schools not scheduled for a regular inspection during the 2024/25 school year will be required to submit an Off-Cycle Program Review Report.
Instructions
Email EDUC.independentSchoolsOffice@gov.bc.ca to inform the ministry of any planned grade additions by April 26.

Teacher Education Scholarships Applications Due
2024-02-15 14:59
Online applications for the BC Excellence and Pathway to Teacher Education Scholarships are due by 2:59 pm PST on February 15, 2024.

Ready, Set, Learn Reporting
2023-10-31
Ready, Set, Learn events provide a fun, family-oriented atmosphere with the intent of supporting children’s transitions into school. Schools that received Ministry of Education funding in 2022-23 for Ready, Set, Learn must submit a report to the Ministry using the Early Learning Reporting Tool before October 1, 2023.
Instructions
Visit the Early Learning Reporting Tool page for Ready, Set, Learn to submit your report.
Questions?
Email EDUC.EarlyLearning@gov.bc.ca.

Independent School Inspection Templates (MI) - Online Learning (POLS-I) Schools
2023-10-06
Online Learning (POLS-I) Schools undergoing Monitoring Inspections in the 2023-24 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by October 6, 2023.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (EEC) - Online Learning (POLS-I) Schools
2023-10-06
Online Learning (POLS-I) Schools undergoing External Evaluation in the 2023-24 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by October 6, 2023.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Early Learning Reporting Tool
2023-10-01
The Early Learning Branch has developed a new Reporting for Early Learning Programs web page to consolidate and streamline reporting requirements for early learning contracts. This replaces the Ready, Set, Learn Outcomes Report and the Reflecting on Quality Reporting formats and should be used to fulfill reporting requirements starting immediately.
Instructions
1. Visit the new Reporting for Early Learning Programs web page and complete a report on each of the early learning programs for which you received funding in 2023‑24.
Questions?
Email EDUC.EarlyLearning@gov.bc.ca.

Independent School Inspection Templates (EEC) - Brick and Mortar Schools
2023-09-22
Brick and mortar schools undergoing External Evaluation in the 2023-24 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 22, 2023.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Independent School Inspection Templates (MI) - Brick and Mortar Schools
2023-09-22
Brick and mortar shools undergoing Monitoring Inspections in the 2023-24 inspection cycle are required to complete and submit a template and corresponding documents to the Independent School Branch.
Instructions
1. Visit the Independent schools inspection documents web page for links to required templates and appendices.
2. Submit the completed template and corresponding documents to EDUC.IndependentSchoolsOffice@gov.bc.ca by September 22, 2023.
Questions?
Email EDUC.IndependentSchoolsOffice@gov.bc.ca.

Ready Set Learn Grant Funding Application Closing Date
2023-06-30
2023/24 Ready, Set, Learn (RSL) Grant Funding Applications: This program connects families and their children to local schools and community agencies to support children’s transition into kindergarten. Independent schools interested in RSL grant funding for the 2023/24 school year are invited to complete an application for funding by June 30, 2023.
Questions may be directed to the Early Learning Branch by email at EDUC.EarlyLearning@gov.bc.ca.

Student Data Collection (1701) – May (Independent online learning schools only) – Snapshot date
2023-05-05
Form 1701 collects the following information about individual students as at May 5, 2023:

Name, birth date, gender, grade level and postal code
Language programs enrolment
Indigenous Education program enrolment
Career program enrolment
Special Needs category enrolment
Number of courses for all students in the secondary grades including adults.

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, collecting information about offshore schools, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.
Instructions
1. Visit the May K-12 Data Collection web page for the 1701 instructions and form.
2. Submit your 1701 May submission via the SLD Web on or before May 12, 2023.
Questions?
Contact Data.Management@gov.bc.ca.
